Logistics & Admin Executive

Location: Dubai
Salary: AED 4,000 - 6,000
Job Code: 171/001/361
Industry: Personal Care Product Manufacturing

Job Summary:
We are currently seeking an experienced and dynamic Admin & Logistics Executive to join our team in Dubai. The successful candidate will play a pivotal role in providing efficient administrative support and managing logistics, contributing to the smooth operation of our personal care product manufacturing business.

Job Responsibilities:
Logistics:
  • Handle Import/Export documentation processes efficiently.
  • Liaise with vendors and suppliers to ensure timely procurement of required materials.
  • Demonstrate proficiency in handling Bill of Lading and Performa Invoice documentation.
  • Manage inventory levels and ensure the timely delivery of goods.
  • Coordinate shipping and logistics operations, including arranging transportation and negotiating with carriers.
  • Monitor and track shipments to ensure timely and accurate delivery.
  • Resolve any issues or delays in the supply chain.
  • Ensure compliance with international trade regulations and customs requirements.
  • Prepare and maintain logistics reports and documentation.
  • Develop and implement logistics strategies to optimize efficiency and reduce costs.
Admin:
  • Provide comprehensive administrative support to ensure smooth daily operations.
  • Manage and respond to customer inquiries and concerns effectively.
  • Collaborate with sales and other backend staff to streamline processes and information flow.
  • Coordinate with relevant authorities to ensure compliance with JAFZA-related processes.
  • Maintain accurate records of transactions and communications with stakeholders.
  • Ensure timely and accurate completion of administrative tasks.
  • Act as a point of contact for internal and external stakeholders.
  • Contribute to a positive and collaborative work culture.
  • Take on additional responsibilities and contribute to ongoing process improvement initiatives.

Job Requirements:
  • Proven experience of at least 4 years as a Logistics Executive.
  • JAFZA experience is essential.
  • Experience with Dubai Trade portals.
  • Strong experience in Import/Export documentation processes.
  • Ability to liaise effectively with vendors, suppliers, and customers.
  • Proficient in coordinating with sales and other backend teams.
  • Confidence, professionalism, and a presentable demeanor.
  • Familiarity with Bill of Lading and Performa Invoice documentation.
  • Openness to learning and taking on additional responsibilities.
  • Strong organizational and multitasking skills.

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