Assistant Manager - Finance & IT Support

Location: Qatar
Salary: QAR 13,000 – 19,000
Job Code: 132/001/189
Industry: Paint Manufacturing

Job Responsibilities:
  • Manage banking transaction within the preview of company policy
  • Scrutiny of Debtors and Vendors accounts.
  • To scrutinize the account receivables and payables on a monthly basis and help resolve issues in case of discrepancies.
  • To ensure that all payment related approvals and documents are in place
  • To ensure that there are no outstanding credit payments to be received or vendor payments to be made
  • Cash management – To monitor of collection flow of receipts and disbursement of payments on a monthly basis.
  • Cash management – To focus on potential bad debts to reduce/eliminate provisions and liaising with Sales/Marketing Manager for follow up on such collections.
  • Cash management – To schedule Monthly Collection Review meetings with Sales & Marketing Manager/Unit Head and concerned Sales Executives and subsequent follow ups for payment defaults by debtors over 365 days
  • To scrutinize the General Ledger accounts monthly, ensuring expenses are booked to the correct GL codes
  • To ensure monthly that all bills related to purchase materials and expense are received from the vendors and booked on timely basis and payment entries are made correctly.
  • To ensure that all payment/quantity/scheme discount credit notes are issued on a regular basis to avoid un necessary reconciliation of debtor’s accounts
  • To scrutinize and approve cash payment vouchers in case of payments done by cash daily.
  • To ensure by monitoring with HR department monthly that necessary accruals are made regarding employee end service benefits as governed by the employment laws in Qatar
  • To prepare the financial reports like MTR, Monthly Review reports, QRR and other Sales analysis reports are made available to GM and sent to VP, at Head Office on time.
  • To maintain Fixed Assets Register and arrange a physical verification based on plans in the OPL.
  • To ensure that the assets are recorded and numbered, and all approvals for addition/removal of assets are in place
  • Statutory and internal audits: To ensure the financial statutory audits are done on time as per timelines given by Head Office.
  • To ensure that Inter-company accounts are reconciled monthly and RPT are reported in timely manner.
  • To ensure all risks are covered by Insurance to comply with Group Policy
  • Custodian of all statutory, legal, and confidential documents and also all valuable kept in the unit’s locker.

Secondary or Allied Job Responsibility
  • Prepare and process the Salaries of all employees thru WPS in timely manner.
  • SAP / System maintenance support to the Unit and co-ordination with Help Desk in India.
  • To run specific batches in SAP periodically, ensuring the costs, and other parameter are set correctly as required by SAP checklist.
  • To ensure that Sales prices of Finished Goods are updated in SAP as and when required during price increases or corrections.
  • To coordinate with the Operations Dept in case of variance in stocks during stock taking and ensure that the data entry of stocks is accurate in the system.

Key Interfaces within the Organization
  • To coordinate with Sales/Marketing Manager to ensure that credit notes pertaining to the customers are issued on a regular basis and scheduling collection review meetings with sales team on a regular basis.
  • To coordinate with the Supply Chain/Purchase department to ensure that all daily purchases of materials are recorded and invoices
  • Interact with HO team of Accounts & IT on regular basis to have clarity of any change that needs to bring in the accounting, IT reporting which are mandated by head office

Key Interfaces outside the Organization
  • To interact with Bank Relationship Managers as and when required and managing all financial requirements to ensure smooth Cash flow.
  • To interact with the Legal Consultants for status on legal cases.
  • To interact with Auditor & Tax Consultant to ensure all audit requirements are in place and Tax returns are filed in time and necessary follow ups done.
  • To coordinate with SAP consultants to meet the requirement of local unit for any change.

Job Requirements:
  • 10+ years of experience in a similar role handling the Accounts division with secondary responsibilities in IT Division
  • Experience within Qatar is mandatory
  • Candidates having experience in paint manufacturing will be preferred
  • Understanding of all IT technicalities
  • Customer-centric approach with focus on building long-term relationships
  • Adaptability to thrive in dynamic and competitive market
  • Able to work well independently and under pressure in a fast-paced environment
  • Ability to think laterally and strong social skills and presence

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