Executive Assistant

Location: Dubai
Salary: AED 15,000 - 20,000
Job Code: 140/001/207
Industry: Manufacturing

Job Responsibilities:
  • Proactive diary management to ensure effective prioritization of activities and progress chasing with various levels of employees, customers, and external agents, both internal and external.
  • Act as the front line of reception/filtration for all incoming calls to the management team, responding promptly with excellent customer care.
  • Take down all messages directed to the management team and pass them on promptly.
  • Coordinate and make arrangements for all meetings according to the management team's schedule.
  • Prepare minutes of the meeting and ensure they are communicated to relevant parties internally and externally.
  • Manage the office of the management team in an organized manner, including filing all documents (hard copy and electronic) for easy retrieval.
  • Deal with routine correspondence, act as an email filter, and ensure timely responses to queries, emails, and clarifications.
  • Manage sensitive information, ensuring confidentiality is maintained.
  • Use various packages or applications to record and retrieve information, minimizing paper flow and ensuring timely availability of information.
  • Liaise with senior team members and external agencies when necessary, ensuring tasks are completed on time.
  • Take dictation as required and transform it into a memo or circular from the desk of the management team.
  • Support the management team in various research activities related to products, competitors, markets, etc., and provide information through pictorial representation or in report form.
  • Ensure all payments related to the management team's telephone, vehicle registration, and credit card are completed on time as per the schedule without any delay.
  • Arrange travel and accommodation during all travels made by the management team, ensuring the arrangements are in place.

Job Requirements:
  • 6 years of experience as an Executive Assistant to C-suite management
  • Graduate in any stream.
  • Strong knowledge of MS Office.
  • Strong presentation skills.
  • Proficiency in complex data management and multitasking.
  • Excellent analytical and problem-solving skills.
  • Effective communication and interpersonal skills.
  • Attention to detail and a high degree of accuracy.
  • Female candidates are preferred for the role.

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