Logistics Coordinator

Location: Abu Dhabi
Salary: Up to AED 9,000
Job Code: 125/001/384
Industry: Oil & Gas

Job Purpose:
  • The primary point of contact for all freight and logistics requirements.
  • Management of a smooth operation of incoming and outgoing materials.
  • Support is being rendered to the site lead along with the wider team operating on-site.
  • 100% adept with all industry-based incoterms and material handling protocols related to the scope.

Job Responsibilities:
Planning and coordination:
  • Develop and implement logistics plans to ensure the efficient movement of goods.
  • Coordinate and schedule transportation, warehousing, and associated distribution activities.
  • Sound knowledge of regulatory attestation, documentation, and freight requirements – UAE, GCC, and others.
Shipping and receiving:
  • Oversight of shipping and receiving processes, ensuring accuracy and timeliness.
  • Verification of incoming and outgoing shipments for accuracy and completeness.
  • Ability to effectively coordinate with all stakeholders – internal + external.
Supplier and carrier management:
  • Maintain and monitor logistics vendor ensuring compliance with internal protocols.
  • Coordinate with the procurement team on onboarding potential new vendors.
  • Management of vendor database and ensuring updated records such as ICV, and others.
  • Ensure all logistics activities comply with relevant regulations and standards. Maintain accurate records and documentation for shipments, including bills of lading, invoices, and customs documentation.
Documentation and compliance:
  • Ensure all logistics activities comply with relevant regulations and standards.
  • Maintain accurate records and documentation for shipments, including bills of lading, invoices, and customs documentation. This is in addition to any other organizational documentation requirements.
Problem-solving and troubleshooting:
  • Ensure all logistics activities comply with relevant regulations and standards.
  • Maintain accurate records and documentation for shipments, including bills of lading, invoices, and customs documentation.
Utilize the organization’s ERP systems:
  • Primarily IFS10 and potentially, SAP to manage + track shipments.
  • Updating all material/associated dimensions within the ERP to ensure the accuracy of system-generated documentation.
  • Consistently staying up to date with the ERP and industry best practices to improve efficiency within the process flow.
Other Responsibilities:
  • Ensuring packing lists, delivery notes and associated logistic documentation are maintained/filed effectively.
  • Ensuring the organization’s On-Time Performance on all orders is not impacted and maintained at 90% and above.
  • Ensuring 100% adherence to company EHS policies and protocols.
  • To report to the concerned authority regarding any incident/near miss.
  • To provide valuable feedback and suggestions pertaining to health and safety, the environment to the company.
  • To comply with ISO 9001, ISO 14001, ISO 45001, and OSHAD policy, manual, procedures, and standard requirements.

Job Requirements:
  • 3-5 years of logistics experience in this segment.
  • IFS ERP experience is a must. SAP can also be considered.
  • Full working level knowledge. GCC regulations and procedures. Import and Export.
  • UAE customs and associated portal handling knowledge. Ability to work with industrial license requirements.
  • Excellent in English. Any other language skills will be of added benefit.
  • Responsible/accountable, disciplined, positive attitude, time-bound execution, team player.
  • Nationality: Sri Lankan, Nepal, Indian, Middle East, Asian Subcontinent.
  • Age: 25 – 28 years.
  • Open to both male and female candidates.

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