Project Administrator

Job Code: 279/001/740
Industry: Oil & Gas
Department: Project Management Office

Job Brief:
We are seeking a highly organized and detail-oriented Project Administrator to support the successful execution of major oil and gas projects. The ideal candidate will provide administrative and document control support, ensuring efficient project coordination, compliance with industry standards, and smooth document management processes.

Job Responsibilities:
Project Administrative Support

• Manage schedules, meetings, and travel arrangements for project personnel.
• Handle day-to-day administrative tasks to support project operations.
• Develop and maintain project records, databases, and files for effective organization.
• Assist with onboarding and administrative support for project staff and contractors.
• Maintain an audit trail for all project document changes.
• Gather feedback from the project team for continuous improvement.
• Translate Arabic to English and vice versa, including letters and memos.

Document Control Support

• Establish and manage a comprehensive document control system for the FEED phase and later project stages.
• Implement and enforce document control policies, procedures, and workflows.
• Ensure compliance with industry standards and project requirements.
• Manage the distribution, revision tracking, and approval process of project documents.
• Implement access controls for sensitive documents.
• Oversee the change control process for engineering documents.
• Ensure proper archiving and retrieval of completed or obsolete documents.
• Conduct regular audits to maintain quality and compliance in documentation.
• Collaborate with engineering consultants to resolve document-related issues.
• Utilize and manage Electronic Document Management Systems (EDMS) such as ASSAI, PRODOM, WRENCH, or ACONEX.
• Troubleshoot technical issues related to EDMS and generate reports on document control metrics.
• Ensure compliance with document control terms outlined in project contracts.
• Identify and implement process improvements for document control efficiency.