Technical Document Controller

Location: Dubai
Salary: Based on experience
Job Code: 197/001/676
Industry: HVAC Manufacturing
Working Days: Monday - Friday

Job Brief:
The Technical Document Controller will be responsible for preparing project compliance documents, material technical submittals, and samples for pre-sales and post-sales projects. The role involves ensuring proper documentation, coordination with internal teams and third-party testing companies, and maintaining quality standards.

Job Responsibilities:
  • Prepare technical letters in response to client’s technical queries.
  • Compile samples and provide concise project-specific technical submittals for approval.
  • Prepare material and technical submittals aligned with the agreed purchase order.
  • Coordinate with third-party testing companies regarding internal test requirements.
  • Assist and coordinate project tests as per client requirements.
  • Coordinate material samples from different manufacturers and suppliers.
  • Assist and communicate with internal departments regarding test documents.
  • Check and monitor the quality of documents, processes, and procedures as per company quality standards.
  • Coordinate with the Quality Department regarding the quality manual, procedures, and processes as required.
  • Maintain records, monitor project trackers, and report to the Line Manager if projects or deliveries are behind schedule.
  • Conduct site visits when necessary to increase project awareness.
  • Perform other tasks assigned by the Manager.
  • Ensure compliance with the integrated management system (IMS), including ISO 37301 Compliance Management Systems.
Job Requirements:
  • Minimum 5 years of experience in a document controller role.
  • Industry: HVAC / Insulation (mandate)
  • Education: Bachelor of Science in Civil Engineering.
Technical Skills:
  • Project Management and Coordination
  • Field Work Supervision
  • QA/QC Documentation and Compliance
  • Technical Submittals and Specifications
  • Estimation and Cost Analysis
  • AutoCAD and Blueprint Interpretation
  • Construction Documentation Control
  • Knowledge of ISO Standards and Compliance
  • Document Control Processes and Archiving
IT Skills:
  • Microsoft Applications (Word, Excel, PowerPoint)
  • Spreadsheets and Data Management
  • Procore: Construction Management Software
  • Aconex: Document Management System


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