How to Track Your Job Applications and Follow Up Effectively

Applying for jobs in the UAE can feel overwhelming, especially when you’re sending out dozens of applications across different platforms. Without a proper system, it’s easy to lose track of where you applied, when you applied, and whether you followed up. Employers value organized and proactive candidates, and having a structured approach to managing your job search can make a real difference.

Here’s a step-by-step guide to help you track your applications and follow up professionally in the UAE and wider GCC job market.

The first step is to keep all your applications in one place. You can use tools like Excel, Google Sheets, or job tracking apps.

Your tracker should include:

• Job Title & Company Name
• Application Date
• Job Source (LinkedIn, company website, recruitment agency, etc.)
• Application Status (Applied, Shortlisted, Interview, Rejected, etc.)
• Follow-Up Date
• Notes (e.g., recruiter contact, specific requirements, etc.)

How to Track Your Applications?

Here are some practical ways to stay organized:

• Spreadsheet: Use Excel or Google Sheets to log company names, job titles, application dates, follow-up reminders, etc.
• Job Tracking Apps: Tools like Huntr, Teal, or JibberJobber let you track applications more visually.
• Notes or Journal: If you prefer simplicity, jot down your applications in a dedicated notebook.
• Email Folders: Create a separate email folder for job applications so nothing gets lost.

Many UAE job portals like Bayt, GulfTalent, Naukrigulf, and LinkedIn allow you to see the jobs you’ve applied for. Regularly check your application status and update your personal tracker to avoid duplication.

Pro Tip: If you apply through multiple platforms, always record the exact portal in your tracker for clarity.

Not hearing back doesn’t always mean rejection; it could simply mean your application hasn’t been reviewed yet. Following up shows interest and professionalism.

• Wait 7–10 business days before sending a follow-up.
• Be polite and concise in your message.
• If you applied via a recruiter, reach out directly on LinkedIn or email.

Example Follow-Up Message:

"Dear [Hiring Manager’s Name], I hope this message finds you well. I applied for the [Job Title] role on [Date] and wanted to kindly follow up to check if there are any updates regarding my application. I remain very interested in contributing to [Company Name]."

How to Follow Up Professionally?

Here are some effective methods:

• Email: Send a polite follow-up email within 7–10 days of applying. Keep it concise and professional.
• LinkedIn: If you find the recruiter or hiring manager on LinkedIn, send a short message expressing your interest in the role.
• Phone Call: If the company has a direct contact number listed on their website, a brief and professional call to inquire about your application status can sometimes make a stronger impression.
• Job Portals: Use the “application status” or “follow up” features provided on platforms like LinkedIn, Bayt, or Naukrigulf.

Set calendar reminders for follow-ups and interviews. This prevents missed opportunities and keeps your job search moving smoothly.

Apps like Google Calendar or even mobile reminders can keep you on track.

Monitoring your applications helps you see what’s working. For example:

• Which industries respond faster?
• Which CV format gets more callbacks?
• Do direct company applications perform better than portal submissions?

By analyzing patterns, you can refine your job search strategy and improve results.

While following up is important, avoid these errors:

• Don’t apply for too many unrelated roles out of desperation; it shows a lack of clarity about your career path and suggests you didn’t take the time to read the job description properly.
• Avoid sending daily or repeated follow-ups, as it can frustrate recruiters.
• Don’t send generic messages; always personalize your communication.

Job hunting in Dubai and the UAE requires persistence, but organization is just as important. By tracking your applications and following up smartly, you increase your chances of staying visible to employers and showing that you’re serious about the opportunity.

A well-planned approach can turn your job search from frustrating into focused—and eventually, successful.

Book a career consultation with our team to get one-on-one advice on your CV, interview prep, and job search strategy.