Accounts Payable - Accountant

Job Code: 289/001/931
Industry: Manufacturing / Trading
Working Days: Monday - Friday
Working Hours: 8:00 AM - 6:00 PM

Job Brief:
We are hiring AP Accountant for a manufacturing company based in JAFZA. The role involves managing end-to-end accounts payable functions, including invoice processing, vendor reconciliations, petty cash handling, employee expense verification, and banking activities. The ideal candidate must have strong SAP experience, advanced Excel skills, and familiarity with UAE financial regulations.

Job Responsibilities:

Invoice Processing and Verification

• Review, verify, and process high-volume vendor invoices, especially for logistics and shipping.
• Match invoices with purchase orders, goods receipt notes, and contracts.
• Coordinate with procurement, warehouse, logistics, and sales teams to resolve discrepancies.

Vendor Reconciliation

• Conduct regular reconciliations of vendor accounts.
• Resolve mismatches or pending issues with vendors.
• Maintain documentation of all reconciliations for audit purposes.

Petty Cash and Banking Management

• Handle petty cash transactions with proper documentation and approvals.
• Manage daily banking activities, including bank reconciliations and fund transfers.
• Ensure timely and accurate execution of vendor payments via online banking.

Employee Expense Verification

• Review and audit employee expense claims.
• Coordinate with employees to address discrepancies.
• Ensure timely reimbursements for approved claims.

ERP and Reporting Systems

• Use SAP to manage AP transactions from invoice entry to payment.
• Extract SAP reports for reconciliation, audits, and monthly closing.
• Use Excel for AP aging reports, reconciliations, and summary reporting.

Vendor and Internal Coordination

• Maintain relationships with local and international vendors.
• Respond to vendor inquiries regarding payments and discrepancies.
• Collaborate with procurement, logistics, sales, store, and finance departments.

Compliance and Audit Support

• Ensure compliance with UAE VAT regulations.
• Assist in preparing audit schedules and supporting documentation.
• Keep records of all AP transactions organized for review.