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Business Setup Coordinator

Location: Dubai
Salary: Based on experience
Job Code: 000/001/075
Industry: Corporate Services

About Us:
We are a fast-growing consultancy specializing in recruitment, corporate services, and business setup solutions across the UAE. With a strong footprint in the region, we guide clients through every stage of establishing their business in the UAE, ensuring smooth, compliant, and efficient processes.

Job Brief:
The Business Setup Coordinator will be responsible for managing the end-to-end company formation and licensing process once a client has been introduced to us. This role is not sales-focused — instead, the coordinator ensures that clients are guided through the setup journey, all paperwork and submissions are handled accurately, and regulatory requirements are fully met.

Job Responsibilities:

Client Onboarding & Support
  • Contact clients assigned through our CRM to initiate the setup process.
  • Collect and verify required documents (passport copies, proof of address, shareholder info, etc.).
  • Provide clients with clear checklists, timelines, and next steps.
  • Act as the main point of contact for clients during setup.

Business Setup Execution
  • Handle applications for UAE mainland and free zone licenses (DED, DMCC, ADGM, DIFC, RAKEZ, etc.).
  • Manage tasks such as trade name reservation, MOA drafting, notarization, attestation, and license issuance.
  • Prepare, review, and submit required forms and applications to the relevant authorities.
  • Track application progress, follow up with authorities, and resolve issues to avoid delays.

Government Liaison & Compliance
  • Coordinate with free zone authorities, economic departments, and other regulatory bodies.
  • Ensure compliance with UAE corporate regulations and evolving legal requirements.
  • Stay updated on changes to fees, packages, and policies across jurisdictions.

Process & Internal Coordination
  • Update CRM with accurate status notes, timelines, and document uploads.
  • Coordinate with PROs, banks, and internal teams for related services (visa processing, banking introductions).
  • Prepare weekly status reports for management on active files.
Job Requirements:
  • 2–5 years of experience in UAE company setup coordination (mainland + multiple free zones preferred).
  • Strong understanding of documentation, compliance, and submission processes.
  • Prior experience liaising with government authorities and free zones.
  • Excellent organizational and multitasking skills; ability to handle multiple clients simultaneously.
  • Strong communication skills in English (Arabic/Hindi/Urdu an advantage).
  • Proficient in using CRM systems and maintaining detailed client records.
  • Detail-oriented, reliable, and client-service driven.

Why Join Us?
  • Direct client-facing role without sales pressure.
  • Opportunity to become a subject matter expert across multiple jurisdictions.
  • Join a growing consultancy with clear career growth opportunities.
  • Collaborative work environment with exposure to both local and international clients.

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