Document Controller

Location: Dubai
Salary: Based on experience

Job Code: C-360/001/497
Industry: Construction / Building Contracting

Job Brief:

Our client is hiring for a Document Controller job in Dubai to manage project documentation, correspondence, records, and submissions for construction projects. The successful candidate will be responsible for maintaining accurate physical and digital records, tracking project documents and submittals, coordinating documentation between internal teams and external stakeholders, supporting authority applications and approvals, and ensuring all construction documentation meets the required project standards.

Job Responsibilities:

Print, scan, and distribute project-related documents as needed.
Check files for accuracy and edit documents such as progressive invoices, letters, and all project-relevant document submittals for submission to the consultant or client, and maintain the respective log sheets accordingly.
File documents in physical and digital records.
Create templates for future use.
Retrieve files as requested by staff, clients, or consultants.
Manage the flow of documentation and correspondence within the organization and with clients, consultants, subcontractors, and suppliers.
Maintain confidentiality around sensitive information.
Apply for DM authority inspections.
Apply for authority approvals or renewals and maintain the respective log sheets accordingly.
Prepare Daily Progress Reports (DPR) for submission to the client and consultant on a daily basis.
Maintain and update rental equipment records along with MR and LPO details.
Ensure all documentation meets formal requirements and standards.
Maintain systems and procedures to track the processing of documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, Requests for Information (RFIs), submittals, and schedules.
Scan and maintain records of all DO and MR copies before submitting the hard copies to the Procurement and Accounts departments.
Prepare requirements for stationery materials for site offices.
Perform any other responsibilities assigned from time to time.

Job Requirements:

Experience in document control and project documentation, preferably within the construction industry.
Experience handling project-related correspondence, document submittals, reports, invoices, RFIs, change orders, claims, and schedules.
Ability to maintain accurate physical and digital documentation and document tracking logs.
Experience coordinating documentation with clients, consultants, subcontractors, suppliers, and internal departments.
Familiarity with DM authority inspection applications, authority approvals, and renewals is preferred.
Ability to prepare and maintain Daily Progress Reports (DPRs).
Good organizational skills with strong attention to detail and accuracy.
Ability to handle confidential and sensitive information appropriately.
Good communication and coordination skills.

Please visit our jobs page to check out our current list of jobs in UAE and across the world.

Follow us on LinkedIn and Facebook to stay updated regarding our upcoming opportunities.

Subscribe to our LinkedIn newsletter for weekly job updates.

Apply