Inventory & Store Manager

Job Code: 290/002/924
Industry: Heavy Equipment Trading

Job Brief:
We are seeking a detail-oriented and experienced Inventory & Store Manager to oversee all inventory, store operations, and procurement activities for a heavy equipment trading company in Dubai Industrial City. The ideal candidate will have a strong background in inventory control, vendor management, and team supervision, with a focus on operational excellence and cost-efficiency. Experience in handling spare parts, ERP systems (preferably NetSuite), and automation tools is highly desirable.

Job Responsibilities:
1. Inventory & Stock Management

• Maintain accurate inventory levels of equipment, spare parts, and consumables.
• Conduct regular stock audits and cycle counts to ensure inventory accuracy.
• Monitor stock movement and generate reports on usage, slow-moving, and obsolete items.
• Ensure proper tagging, labeling, and storage of all items in compliance with safety standards.
• Implement automation solutions for the efficient receiving and retrieval of spare parts.

2. Store Operations

• Oversee daily store activities, including receiving, issuing, and dispatching of goods.
• Ensure timely documentation of GRNs, delivery notes, and internal stock transfers.
• Maintain cleanliness, organization, and safety of store premises.
• Implement and enforce standard operating procedures (SOPs) for all store operations.
• Handle counter sales for spare parts and assist walk-in customers as required.

3. Procurement & Vendor Management

• Identify reliable suppliers and negotiate favorable terms, pricing, and delivery schedules.
• Prepare and process accurate purchase orders in coordination with internal teams.
• Monitor vendor performance and maintain collaborative relationships with suppliers.
• Evaluate new suppliers and products for quality and cost-effectiveness.
• Resolve discrepancies related to deliveries, invoices, or order fulfillment.

4. Team Supervision

• Lead and supervise store in-charges, storekeepers, and helpers.
• Assign daily tasks, monitor performance, and provide training as necessary.
• Foster a culture of accountability, safety, and continuous process improvement.

5. Coordination & Communication

• Coordinate with procurement, workshop, and operations teams to ensure timely material availability.
• Liaise with suppliers and transporters regarding delivery schedules and logistics issues.
• Provide internal departments with real-time updates on material availability and urgent requests.
• Handle international supplier coordination, including import documentation and timelines.

6. Systems & Documentation

• Operate ERP/inventory management systems (e.g., NetSuite) for real-time stock tracking.
• Maintain accurate records of all inbound and outbound inventory movements.
• Prepare daily, weekly, and monthly inventory reports including variance analysis.

7. Compliance & Safety

• Ensure adherence to company policies, industry standards, and local regulatory requirements.
• Implement safety protocols for handling equipment, materials, and hazardous items.
• Investigate and report any inventory incidents, losses, or damages.