Operations Executive

Job Code: 169/002/119
Industry: Food & Beverage

Job Summary:
Our client is seeking an organized and proactive Operations/Administrative Executive to join their team. The role requires someone who is capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This job is well suited to individuals who have exceptional communication skills, can remain cool under pressure, and have excellent time management skills.

Job Responsibilities:

• Manage executive correspondence by responding to emails and letters in a timely manner, sorting mail, and ensuring that critical information is passed on swiftly.
• Handle confidential documents, ensuring they remain secure.
• Maintain the office systems, including data management and filing.
• Perform bookkeeping tasks, including invoicing, managing expense reports, and budget tracking.
• Assist in the recruitment process by coordinating job postings, reviewing resumes, performing telephone screenings, and scheduling interviews.
• Maintain a professional and friendly relation with clients, visitors, and suppliers, handling their inquiries and directing them to the relevant personnel.
• Manage projects and follow-up with team members as needed.

Job Requirements:

• A bachelor's degree in business administration, management, or related field is preferred.
• Minimum of 2-3 years of experience in an administrative role. Experience in a corporate environment is a plus.
• Proficiency in Microsoft Office Suite and other office management software.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• High level of professionalism and excellent customer service skills.
• Exceptional communication skills, both written and verbal, and ability to present information in a clear manner to colleagues, executives, and clients.
• Strong attention to detail and problem-solving skills.
• Ability to manage internal and external corporate relationships, demonstrating professionalism via written and verbal communication.
• Experience with budget and business plan development.
• Proven ability to manage multiple tasks simultaneously and meet tight deadlines.
• Discretion with personal and confidential information

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