Operations Executive

Job Code: 264/001/152
Industry: Management Consulting

Job Brief:
To manage and execute all operational and administrative processes related to company formation, renewal, visa processing, attestation, and compliance within the UAE and internationally. The role requires hands-on experience with UAE government authorities and strong communication skills to ensure efficient delivery of corporate services and high levels of client satisfaction.

Job Responsibilities:
Company Formation & Licensing

• Process formation and registration of mainland, free zone, and offshore companies, including post-licensing procedures and portal setup.
• Handle renewals of company licenses and all related documents with the UAE authorities.
• Manage amendments such as transfer of shares, change of managers, activities, or officeholders, and handle liquidation or deregistration of companies.

Visa & Immigration Services

• Process UAE residence, investor, employee, dependent, and property visas, including renewal and cancellation.
• Handle Emirates ID applications, E-channel, and establishment card registration, and coordination of second citizenship-related tasks.

Banking & Attestation

• Manage the opening and closing of personal and corporate bank accounts and other related banking services.
• Process document attestations with embassies, consulates, MOFA, and other authorities.

Compliance & Coordination

• Maintain regular communication with Corporate Service Managers/Executives to ensure timely task completion.
• Coordinate with PROs and government authorities to ensure smooth processing of client requests.
• Keep the company CRM (PMS) updated with accurate client and project data.
• Monitor and update information regarding regulations, fees, and authority requirements.

Client Management & Reporting

• Handle direct communication with clients after handover from the Corporate Service Manager, ensuring accurate updates and documentation.
• Prepare and submit progress reports on ongoing tasks to management.
• Support marketing initiatives by sharing relevant updates and adhering to the company's media policy.

Internal Support

• Work closely with the Finance Department for invoice and quotation coordination.
• Promote teamwork and assist colleagues when required to achieve company goals.
• Maintain professional relationships with free zones, banks, embassies, and other partners to facilitate operations.