Personal Assistant

Location: Ras Al Khaimah
Salary: Based on experience
Job Code: 200/002/220
Industry: Manufacturing

Job Responsibilities:
  • Helps to keep the C-level executive organized and productive whether on work or personal tasks like family events, bookings, etc.
  • Familiar with the key personnel (both external and internal) and understand the organization’s aims and objectives.
  • Works closely with senior managerial or directorial staff, usually on a one-to-one basis, to make the best use of their time.
  • Screens and deals with telephone calls, inquiries, emails, and requests related to the C-level executive and handles them when appropriate.
  • Takes dictation and minutes, providing timely and updated reports.
  • Maintains records and provides feedback on the status of all related matters regarding marketing, sales targets, and project completion.
  • Carries out specific projects and research for marketing issues if needed.
  • Organizes and maintains diaries, meetings, and appointments; likewise, attends meetings, ensuring that concerned individuals are well-prepared; secures the location for the meeting, such as a conference room or the specified "location"; and produces/prepares presentations and any materials or documents needed for the meeting.
  • Fully manages customer events/invitations, VIP guests, and company events, both internal and external, like Gulf Host.
  • Liaises with the Swiss Marketing Organization, clients, suppliers, and other staff.
  • Deputizes for the manager, makes decisions, and delegates work to others in the C-level executive's absence if necessary.
  • Organizes the C-level executive's business trip from A to Z, coordinating with different embassies/consulates for visa purposes and all requirements, arranging travel and accommodation, and occasionally traveling along with the C-level executive to provide general assistance if needed.
  • Creates or contributes to social media content for UAE/Group Website.
  • Takes photos and descriptions of installations/projects.
  • Most importantly, maintains confidentiality.

Job Requirements:
  • College / B.A. Degree Holder, diploma in Administration / Management
  • Minimum of 3 years’ experience reporting to C-level executives
  • Possesses excellent organizational & communication skills
  • Experienced in Marketing / Digital Marketing
  • Excellent skills on MS Office – Excel, Outlook & PowerPoint
  • Be articulate, confident, a problem solver and above all diplomatic.
  • Very good command in English and French language (able to speak / write / read). An applicant who can speak German is an advantage.

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