Location: Ras Al Khaimah Salary: Based on experience
Job Code: 200/002/220 Industry: Manufacturing
Helps to keep the C-level executive organized and productive whether on work or personal tasks like family events, bookings, etc.
Familiar with the key personnel (both external and internal) and understand the organization’s aims and objectives.
Works closely with senior managerial or directorial staff, usually on a one-to-one basis, to make the best use of their time.
Screens and deals with telephone calls, inquiries, emails, and requests related to the C-level executive and handles them when appropriate.
Takes dictation and minutes, providing timely and updated reports.
Maintains records and provides feedback on the status of all related matters regarding marketing, sales targets, and project completion.
Carries out specific projects and research for marketing issues if needed.
Organizes and maintains diaries, meetings, and appointments; likewise, attends meetings, ensuring that concerned individuals are well-prepared; secures the location for the meeting, such as a conference room or the specified "location"; and produces/prepares presentations and any materials or documents needed for the meeting.
Fully manages customer events/invitations, VIP guests, and company events, both internal and external, like Gulf Host.
Liaises with the Swiss Marketing Organization, clients, suppliers, and other staff.
Deputizes for the manager, makes decisions, and delegates work to others in the C-level executive's absence if necessary.
Organizes the C-level executive's business trip from A to Z, coordinating with different embassies/consulates for visa purposes and all requirements, arranging travel and accommodation, and occasionally traveling along with the C-level executive to provide general assistance if needed.
Creates or contributes to social media content for UAE/Group Website.
Takes photos and descriptions of installations/projects.
Most importantly, maintains confidentiality.
College / B.A. Degree Holder, diploma in Administration / Management
Minimum of 3 years’ experience reporting to C-level executives
Possesses excellent organizational & communication skills
Experienced in Marketing / Digital Marketing
Excellent skills on MS Office – Excel, Outlook & PowerPoint
Be articulate, confident, a problem solver and above all diplomatic.
Very good command in English and French language (able to speak / write / read). An applicant who can speak German is an advantage.
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