Procurement Manager

Job Code: 277/001/946
Reports To: Project Director
Industry: Oil & Gas / Refinery / Chemicals
Working Days: Monday to Friday (8:30 AM – 6:00 PM), Saturday (8:30 AM – 2:00 PM)

Job Brief:
We are seeking an experienced and strategic Procurement Manager to lead the procurement and supply chain function for large-scale industrial projects across multiple locations. The ideal candidate will have a strong background in international procurement within the Oil & Gas, Refinery, or Chemicals industry. This role requires deep technical knowledge of project-related materials, strong negotiation and vendor management skills, and the ability to oversee procurement activities across global suppliers.

Job Responsibilities:

Procurement Planning

• Identify and forecast procurement needs in collaboration with project teams and departments.
• Develop procurement strategies aligned with company goals and project timelines.
• Maintain and monitor a comprehensive procurement plan.

Supplier Management

• Source and qualify new vendors globally, especially for Mechanical, Structural, Electrical, Instrumentation, and Telecom items.
• Maintain relationships with key suppliers, ensuring performance and compliance.
• Conduct supplier performance evaluations and manage corrective actions.

Bid Evaluation and Contracting

• Prepare and issue RFPs, RFQs, and tender documents.
• Analyze quotations for cost, compliance, and delivery capabilities.
• Negotiate pricing, terms, and delivery schedules with selected vendors.

Purchase Order Management

• Create and manage POs in accordance with procurement policies.
• Track PO delivery and resolve discrepancies.
• Coordinate with finance and project teams on PO approvals and budgeting.

Inventory & Logistics Coordination

• Work with inventory and warehouse teams to manage stock levels and avoid over/understocking.
• Ensure smooth delivery and receipt of materials at multi-location project sites.

Risk & Compliance Management

• Ensure adherence to internal policies, client specifications, and regulatory requirements.
• Maintain all procurement records including contracts, POs, and audit trails.
• Manage supplier-related risks and implement mitigation strategies.

Cost Control & Reporting

• Monitor procurement budgets and identify cost-saving opportunities.
• Lead commercial negotiations and cost optimization initiatives.
• Provide timely progress reports and procurement metrics to senior management.

Team & Vendor Oversight

• Manage and right-size procurement teams as needed.
• Oversee vendor manufacturing processes and ensure schedule adherence.
• Integrate and collaborate with large project teams across different locations.

Technology & Process Improvement

• Utilize ERP tools (e.g., SAP, Oracle, Power BI) for procurement efficiency.
• Recommend and implement continuous improvements in procurement processes.
• Stay informed on industry trends and new procurement strategies.