Proposal Manager

Job Code: 348/001/353
Industry: Water Treatment

Job Brief:
The Proposal Manager will lead and manage the proposal and tendering function for EPC projects across Water & Wastewater Treatment, Oil & Gas, and Municipal sectors. This is a strategic leadership role responsible for driving proposal excellence, improving win probability, and ensuring high-quality technical and commercial submissions.

The role requires strong expertise in proposal governance, cross-functional coordination, and team management across multiple locations. The incumbent will play a key role in bid strategy, risk evaluation, and aligning proposals with business objectives while ensuring compliance with client and industry requirements.

Job Responsibilities:
1. Leadership & Strategy

• Lead and manage the proposal and tendering function for EPC projects in Water & Wastewater Treatment, Oil & Gas, and Municipal sectors.
• Define and implement proposal strategies, governance frameworks, and best practices to maximize win probability and operational efficiency.
• Provide strategic input for bid/no-bid decisions, risk evaluation, and executive-level business planning.
• Drive process improvements, knowledge sharing, and adoption of standardized tools across global proposal operations.

2. Team & Resource Management

• Manage a cross-border team of proposal engineers based in the UAE and India, ensuring seamless collaboration and optimal resource utilization.
• Assign workloads, set priorities, and monitor progress across multiple proposals simultaneously.
• Mentor, coach, and develop team members to strengthen both technical and managerial capabilities.
• Conduct performance evaluations, define KPIs, and ensure continuous skill development across regional teams.
• Establish succession planning and training programs to support long-term team sustainability.

3. Proposal Development & Governance

• Oversee the preparation of technical and commercial proposals, ensuring alignment with client specifications, company policies, and compliance requirements.
• Review and approve process designs, PFDs, P&IDs, BOQs, cost estimates, and execution strategies.
• Implement standardized proposal templates, systems, and documentation practices to maintain consistency across teams.
• Ensure all proposals undergo proper internal reviews, approvals, and risk assessments prior to submission.

4. Cross-Functional & Stakeholder Collaboration

• Coordinate with engineering, procurement, design, finance, legal, and project management teams to integrate accurate inputs into proposals.
• Collaborate with business development and sales teams to align proposals with client objectives and market positioning.
• Represent the organization in client-facing presentations, technical clarifications, and commercial negotiations during pre-award stages.
• Build and maintain relationships with key clients, consultants, suppliers, and subcontractors to strengthen market competitiveness.

5. Performance Monitoring & Reporting

• Track bid pipeline, proposal performance, and win/loss ratios, and present detailed reports to senior management.
• Conduct post-bid analysis to capture lessons learned and drive continuous improvement initiatives.
• Benchmark team performance to ensure consistency, knowledge transfer, and operational efficiency.