Receptionist cum Executive Assistant

Job Code: 214/001/331
Industry: Trading

Job Brief:
We are seeking a Receptionist cum Executive Assistant for our client, a trading company based in Dubai. The ideal candidate will be responsible for managing the front desk, providing administrative support, and assisting with executive tasks. This role requires a proactive individual with excellent organizational skills and the ability to handle multiple tasks efficiently.

Job Responsibilities:

• Greet and welcome visitors and clients with a positive and professional attitude.
• Answer and direct phone calls, taking messages when necessary.
• Manage the daily operations of the front desk, ensuring the reception area is tidy and presentable.
• Assist executives with scheduling meetings, organizing travel arrangements, and preparing reports.
• Handle incoming and outgoing mail and packages.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Prepare and manage correspondence, reports, and documents.
• Assist with the preparation of presentations and other executive-level documents.
• Provide general administrative and clerical support, including filing, photocopying, and scanning.
• Handle confidential information with discretion and professionalism.
• Use online government and DMCC portals for various administrative tasks.
• Assist in organizing company events and meetings.
• Maintain office supplies inventory and place orders as needed.

Job Requirements:

• Minimum 2 years of administrative experience in Dubai.
• Must have good knowledge of working on the online government and DMCC portals.
• Fluent in speaking English and Hindi.
• Nationality: Indian.

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